Policy Guide & Updates
Policy Reviews
In addition to each policy’s text, the wiki shall also include a line on the top of each policy indicating the body responsible for reviewing each policy annually and when they do that. For each policy, the body tasked with reviewing and the body tasked with approving changes are listed below:
| POLICY | BODY to REVIEW | BODY to APPROVE |
| 1. Articles of Incorporation | Board of Directors | Membership |
| 2. Bylaws | Board of Directors | Membership |
| 3. Standing Rules
3a. Section I 3b. Section II 3c. Section III |
3a. CoCo (Ch 1)
OpsCom (Ch 2-4) 3b. FinCom (Ch 5) CoCo (Ch 6-7) 3c. OpsCom (Ch 8) FinCom (Ch 9) DART/EHOT (Ch 10) |
Board of Directors |
| 4. TOPBODICC
4a. Section I 4b. Section II 4c. Section III |
4a. CoCo
4b. Board of Directors 4c. CoCo (Ch 7 & 9) Respective Body (Ch 8 & 10) |
Board of Directors |
| 5. Committee Policies | Respective Committees | Respective Committees |
| 6. Team Policies | Respective Teams | Respective Teams |
| 7. Other Policies | Designated by Policy | Board of Directors / Body Designated by Policy |
| 8. House Constitutions | Respective Houses | Respective Houses |
Calendar of Reviews
For all policies, reviews must be completed annually. Future VPs for Operations Management are tasked with ensuring policy reviews occur. Policy reviews must be completed by the end of the month according to the table below:
| May | June | July | August |
| September | October | November | December |
| 1. Articles of Incorporation*
2. Bylaws* |
4b. TOPBODICC (Section II)
3a. Standing Rules (Section I) 8. House Constitutions |
4c. TOPBODICC (Section III)
5. Committee Policies 6. Team Policies |
7. Other Policies |
| January | February | March | April |
| 3b. Standing Rules (Section II) | 3c. Standing Rules (Section III) | 4a. TOPBODICC (Section I) |
Policy Updates by Term
2024 Spring/Summer
- Reserve Fund Policy: added severance, percentages calculated on charges instead of gross revenue. July 22nd BoD Review
- CoCo in Lieu: approved an error within TOPBODICC who manages the BoD manual, placing it under CoCo purview. Interim CoCo Approval
- CoCo in Lieu: created a new team (Archive Team) Interim CoCo Approval
2024 Fall
- 2024 Outgoing Standing Rules: reorganized, created TOPBODICC, and moved to wiki. 2023-34 BoD Review